Don’t you just hate it when you get lots of emails from everyone on the same distribution list telling you things that are irrelevant to you.

What about when they start going off at a tangent and having another discussion. What about when two people start talking to each other, but include everyone else?

This is the curse of “Reply All”…

So we’re sure that you don’t like it when this happens and your inbox starts to fill up with lots of irrelevant emails. However, are you just as guilty?

Do you do this? Do you just hit reply all without thinking about it?

When to use ‘Reply All’

Reply All does have it’s place in the world of email, but it needs to be used with thought and not as a default way of replying.

  • Use ‘reply all’ when you are confident that EVERYONE you are replying to is interested in what you have to say. If you are unsure, don’t use it. Think a few might not be interested, don’t use it.

Easily Avoid Reply to All Abuse and Misunderstandings

  • Senders: If you don’t want the group that you email to use Reply All, then just use the BCC: field to list all your contact addresses so they are not seen by those who receive your message. When they reply all, they will only be replying to the people in the To: and Cc: fields.
  • Recipients: You do not Reply to All if you do not know “all.”  Reply to the sender only; and, please use your discretion as to what you feel everyone needs or wants to know.  If you are not sure, only reply to the Sender.

Remember: Just because someone else included lots of people in the original email, doesn’t mean that you should.